Fleet Management Software Best Practices

Professional vehicle fleet management include many and different responsibilities and tasks. It has been identified as one of the best methods that business people can use to manage their fleet and to keep a close watch on their goods and workers. The most convenient thing about fleet management is that you only need a smartphone to operate it. They are easy to use and can be operated anywhere there is internet connection. If you have not installed a fleet management system, your business is missing out on a lot. Some of fleet management software best practices involve:

Focus on long-range outlook:

The fleet plan should address a long range strategic and business aspect of owning, disposing and operating vehicles. It also needs to address financial aspects of establishing replacement funding and establishing vehicle use rate.

Use proven financial practices:

It is very important to understand the costs of owning and managing a fleet. Hiring a manager will help you manage it if the task is overwhelming. Financial statements should be made to capture all the labor, cost, fuel and repairs if any. The information should be readily available and accessible to all. A charge-back system will ensure that even when there is a blackout, you can still manage your fleet.

Understand regulations and industry standards:

Security firm fleets or state fleets are required to undergo some compulsory rules and comply with some laws and policies such as:

  • Fuel consumption
  • Licensing
  • Driver monitoring
  • Buying vehicles that use alternative fuels
  • Reporting to regulatory agencies

Set up accurate database:

Having accurate data is vital. A system for information management designed for a specific fleet can track, provide reports and analyze reports to ensure timely and accurate decisions. This will help you optimize fleet performance and the database can help monitor vehicle use, establish vehicle-replacement cycles and manage proper maintenance.

Get to know your system and it’s tools:

As a fleet manager, you need to make good use of routing and mapping and take note of other tools that come with the system. Modern tracking systems give managers the ability to even know the time to replace a fleet vehicle.

Choose an affordable fleet system:

You need a fleet system that has been proven and tested. The system should be easily accessible and fully scalable.

Take work out of maintenance:

If you keep your vehicles well maintained, it will help them to run efficiently. If maintenance is overlooked, your fleet managers will have a hard time reporting to you. The fleet management software system will send the proper alerts for maintenance so your fleet can be up to date.

Write down everything you need:

Modern tracking software will make it easy to document about your fleet. The systems work with the latest government regulations on electronic logging devices. They can log everything from driver behavior and maintenance data. The software documents everything up to fleet cost structure.